New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexicos Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the states NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.NMSU
Under direct supervision, performs a range of accounting functions with general accounting reconciliation and processing for FS internal service functions. Include preparation of requisitions, invoices, JVs, etc. Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness. Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.
Under direct supervision, performs entry-level bookkeeping and accounting tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers. This is an entry-level position.
Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment; Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solution; May train student employees performing related work; keys data and prepares batches for processing which involves sorting, alphabetizing, and running tapes to verify cash counts and totals; Prepares purchasing, travel, personnel, or related documents; Reconciles various expenditure reports to source documents; distributes and files financial documents and reports; Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits; Assists in preparation of financial statements such as billings, budgets, and cost reports; Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories; Distributes, reviews, calculates, and processes payroll time sheets and employment documents; verifies account numbers; maintains sick and annual leave and other payroll records; Answers telephones, opens and logs mail, meets and greets visitors, and assists in other clerical functions; may arrange travel and meetings and coordinate office security and key control; Prepares routine entries and posts financial transactions; reconciles entries and internal ledgers to financial reporting system reports; Performs miscellaneous job-related duties as assigned.
Knowledge of cash management principles and/or procedures; Knowledge of payroll policies and procedures; Knowledge of university accounting procedures involving procurement, travel, and/or employment; Knowledge of university invoicing procedures; Knowledge of accounts payable procedures and practices.